Terms and Conditions

Payments, Cancellation and Refunds

  1. Full refund up until six (6) months before event commencement RPG In The Jungle will provide a full refund of any amounts paid for registration and/or accommodation at the event, including any deposit, provided the request for refund is made at least six (6) calendar months prior to the first day of the event. Refund requests must be made by email to rpginthejungle@gmail.com.
  2. Refund after the six-month cutoff After the six (6) month cutoff date, registration fees are non-refundable except where RPG In The Jungle is able to resell the ticket to another buyer. If the ticket is successfully resold, a full refund of the original amount paid (minus any payment processing fees that cannot be recovered) will be issued. If the ticket cannot be resold, no refund will be provided.
  3. Other than as set out herein, registration and all upgrades are non-refundable and cannot be exchanged for credit.
  4. Transfer of registration to another person Registration may be transferred to another person free of charge, subject to prior written approval by RPG In The Jungle. Transfer requests must be sent by email to rpginthejungle@gmail.com with the full name and contact details of the new attendee. Transfers are not considered complete until confirmed in writing by RPG In The Jungle.
  5. Event Cancellation by RPG In The Jungle If RPG In The Jungle cancels the event, or the registration of a guest, the liability of RPG In The Jungle is limited to the refund of amounts paid by or on behalf of the guest towards registration and/or accommodation at the event, including all upgrades.
  6. Game Master Cancellation If a Game Master is no longer able to attend the event, affected guests will be reassigned to another available table. No refunds of registration fees or upgrades will be made solely because of Game Master cancellation.

Liability

  1. RPG In The Jungle makes no representations or warranties regarding the Game Masters, the NPCs, the venue, the service-providers or the other guests at the event and is not responsible for any loss or damage caused by any Game Master, NPC, venue or venue staff member, service-provider or guest at the event.
  2. RPG In The Jungle shall provide one shuttle to the venue from a location and at a time fixed by RPG In The Jungle in its sole discretion. RPG In The Jungle shall provide one shuttle from the venue to a location and at a time fixed by RPG In The Jungle in its sole discretion. The shuttle service shall have capacity for all guests on each round of the event. RPG In The Jungle shall not provide compensation for any other form of transportation taken by guests who do not ride the shuttle to or from the venue.

Venue

  1. No persons other than registered guests of the event are permitted at the venue during the event, except with permission of RPG In The Jungle.
  2. Guests may not bring outside food or drink onto the premises of the venue without consent of RPG In The Jungle. Alcohol may be brought onto the premises though RPG In The Jungle reserves the right to confiscate alcohol that is deemed to create an unsafe or harmful environment.
  3. Guests may not vend, give away or promote in any way any goods or services during the event to either guests or Game Masters without consent of RPG In The Jungle.

Media and Photography

  1. Guests may take photographs or video for personal use only, subject to Condition 3 below.
  2. Guests may record or share images or video of the Game Masters present at the event only with the permission of the Game Master concerned.
  3. RPG In The Jungle hereby gives notice that common areas of the venue will be considered public spaces for the purpose of media capture such as video and photography, and that such media may be used by RPG In The Jungle or its sponsors or affiliates for commercial or other purposes. Registration and attendance at the event shall be taken as consent by guests to such use of their image and waiver of any right to compensation in connection with such use and as consideration for attendance at the event. No unilateral revocation of such consent shall be effective unless expressly accepted in writing by RPG In The Jungle.

Indemnity and Risk

  1. Guests shall indemnify and save harmless RPG In The Jungle, its employees, contractors, heirs or assigns, for damage or loss of any kind caused by the actions of the guest, whether negligent, willful or otherwise.
  2. Guests assume the risk of all activities in which they elect to participate in connection with the event.
  3. RPG In The Jungle and its employees, contractors, heirs or assigns are not responsible for any loss or damage to property or person during or as a result of the event.

Harassment & Removal Policy

Our overnight events involve long periods of time for guests in close quarters. RPG In The Jungle takes responsibility for the comfort and enjoyment of all guests seriously and reserves the right to take action to ensure a safe and welcoming atmosphere for all guests.

  1. Guests agree to treat all players, Game Masters, staff, volunteers, and all others present at or participating in the event with respect, courtesy and goodwill.
  2. Harassment and unacceptable behavior by a guest, whether towards other guests, Game Masters, staff or volunteers of either the venue or the event, constitute a breach of contract by the guest and will not be tolerated.
  3. Harassment and unacceptable behavior include, but are not limited to the following:
    • Repeatedly ignoring requests from your GM and other players to change your, or your character’s behavior.
    • Unwanted physical touch or sexual advances or remarks towards another player or their character, in-game or out-of-game.
    • Racist, sexist, homophobic, or other inappropriate language.
    • Use or dealing of illegal drugs.
    • Gross intoxication.
    • Repeated disregard for these terms and conditions.
  4. RPG In The Jungle reserves the right to limit or terminate the participation of any guest whose conduct is seriously impacting the safety or comfort of other guests.
  5. Anyone engaging in harassing or unacceptable behavior may be required to leave the room, their campaign, or the event itself, and if so, will forfeit any right to refund of any costs or any compensation whatsoever for their loss of participation or the manner of their removal.
  6. RPG In The Jungle maintains the sole responsibility for deciding if guests and players should be removed from the event, campaign or room, and may contract the use of security staff to ensure a safe and swift removal if necessary.

This document constitutes the entire agreement between RPG In The Jungle and the guest with respect to cancellation, refunds, and the matters covered herein. By purchasing a ticket, you accept these terms and conditions.